A deadline is tight? Communicate early and specifically.
At work, a delay is not automatically a problem. It becomes difficult when it is late, vague or comes without a proposal. At B2 level, explain the situation clearly, take responsibility and offer a realistic way forward.
The situation
You are preparing an analysis for Friday. During the final review, you notice that two figures still need checking. Skipping the review could make the analysis inaccurate. Waiting makes the deadline tight.
Four parts of a strong update
1. Name the situation: Two discrepancies came up during the final review.
2. Explain the impact: Without clarifying them, the analysis would not be reliable.
3. Offer an option: I can send the key findings today and deliver the complete version on Monday morning.
4. Ask for a decision: Would that work for you, or should I prioritise a different section?
A professional update gives the reason, the next action and a specific time. It does not leave the other person guessing about what can still be delivered.
Useful phrases for a delay
- To make sure the figures are reliable, I would like to check the discrepancies first.
- I see two options: a short version today or the complete analysis on Monday.
- If the deadline cannot move, I will focus on the three most important metrics.
- I will send you a short progress update at 4 pm.
Mini-dialogue
Manager: Will the analysis be ready tomorrow?
You: The structure and the main findings are ready. I am still checking two discrepancies so that the conclusions are reliable.
Manager: What do you suggest?
You: I can send the short version today and the reviewed full version by 10 am on Monday. If everything must be ready tomorrow, I can reduce the detailed analysis first.
Your next sentence
Save words such as reliable, discrepancy, deliver and non-negotiable. Then practise an update with the tutor that gives direction instead of only apologising.